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UTAX Cloud Capture

With UTAX Cloud Capture, you get a user-friendly and efficient solution that allows secure access to your personal cloud from any HyPAS™-enabled multifunctional device (MFP). From quick setup to full traceability – optimize your scanning and printing processes and increase efficiency in your business.

Features for digitizing, capturing and storing your documents – all this can be easily integrated into your daily work routine with UTAX Cloud Capture and still meets the highest data protection requirements.

The advantages of UTAX Cloud Capture at a glance

Scan and save directly to the cloud

The documents stored securely and encrypted in the cloud can be stored in structured folders, made searchable and efficiently usable with OCR* full-text recognition and supplemented with important metadata.

Simple operation, flexible and ready for immediate use

UTAX Cloud Capture integrates seamlessly with our cloud-enabled multifunctional systems and office printers, enabling secure, location-independent access to your documents and cloud services.

A central platform for all applications

Administrators manage users centrally, allowing them to log in to all functions with one login. Device management and license management are handled via the same platform. Cloud Capture can also be easily connected to our cloud-based archiving solution UCIM to centrally manage print and scan jobs.
*OCR text recognition: OCR stands for “Optical Character Recognition”. With the help of this technology, scanned or digital documents and images can be analyzed, recognized and converted into searchable and editable text files. The advantage: manual data entry is no longer necessary, the digitization of documents is accelerated and relevant information can be found faster.

Whom is UTAX Cloud Capture suitable for?

UTAX Cloud Capture is a cost-effective and secure cloud solution that is particularly suitable for smaller companies and SMEs with limited IT resources. The solution enables fast, scalable digitization and management of a wide range of document types – and meets all the important requirements of a modern cloud strategy.

This is how UTAX Cloud Capture works

Discover the features and benefits of UTAX Cloud Capture and our central portal for your scanning and printing solutions.
One platform for all applications, users and devices
The UTAX digital cloud platform is the central solution for managing your UTAX cloud services. Users get easy access to all UTAX Cloud Capture functions to flexibly capture, index and archive documents. This intuitive platform increases your efficiency, integrates seamlessly with existing systems and reduces manual work steps. In addition, other cloud-based solutions for monitoring and document management such as UCIM (UTAX Cloud Information Manager) can be easily used.

The benefits of the shared application portal:
  • Central access to all user accounts, devices and applications via a single platform
    UTAX Cloud Capture_1 Portal für alle Lösungen
  • Linking storage accounts for complete document management
    UTAX Cloud Capture_Cloud Speicher verbinden

Overview of UTAX Cloud Capture

UTAX Cloud Capture (2-month trial period)

Test UTAX Cloud Capture free of charge for 2 months. At the end of the trial period, you can continue to use the same functions for a monthly fee.

Scan and upload to the cloud

Scan a wide variety of document types such as contracts, invoices or orders directly to your personal cloud. UTAX Cloud Capture supports both scanned paper documents and digital files from web documents or emails - for seamless and secure management of your documents.

Advanced configuration options
We offer a wide range of additional configuration options for scanning:
  • Create customized workflows for document capture and storage in cloud accounts.
    UTAX Cloud Capture_Dateiname
  • Edit your workflows and customize attributes such as workflow name, type and destination folder URL.
UTAX Cloud Capture_Workflow erstellen
  • Choose from formats such as searchable PDFs or JPEG. Other options include the selection of OCR* languages
TA Cloud Capture_Ausgabeformate definieren
  • Define properties such as file name, color mode, resolution and duplex scanning.  Use the preview function to check the settings before uploading.
TA Cloud Capture_Eigenschaften auswählen
Once captured, your digital documents, including metadata, can be uploaded securely and encrypted to your preferred cloud storage - including OneDrive, Google Drive and other cloud solutions.

Overview of the functions

 
functions
Free trial period (2 months)
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Detection and feed-in via HyPAS™
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Various document types (paper, e-mail)
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OCR full text recognition*
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Manual indexing
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Document management via a central user portal
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Direct and encrypted transfer to cloud storage
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Access authorizations and login via PIN or chip card
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Test UTAX Cloud Capture free of charge and without obligation

During the free trial phase of UTAX Cloud Capture, you benefit from the following advantages:
  • No obligation – test for 2 months, afterwards paid use possible
  • Scan to the cloud – Transfer documents directly to your preferred cloud accounts
Use the trial period to make your digital document management more efficient!